Wedding Alcohol Shopping List
Your complete, printable shopping list for wedding alcohol. Organized by category with exact quantities for 50, 100, 150, and 200 guests.
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Quick Reference - 100 Guests, 5 Hours
Complete Shopping Lists by Guest Count
These lists assume a 5-hour reception with cocktail hour, full bar service, and champagne toast. Adjust based on your specific needs.
50 Guests Shopping List
- 3 cases light lager (Bud Light, Coors Light)
- 1 case craft/IPA option
- 1 case import (Corona, Heineken)
- 6 bottles white (Sauv Blanc, Pinot Grigio)
- 5 bottles red (Pinot Noir, Merlot)
- 3 bottles rosé
- 1 bottle vodka (Tito's, Smirnoff)
- 1 bottle whiskey/bourbon
- 1 bottle rum or gin
- 8 bottles sparkling (toast + buffer)
- Prosecco works great at 40% less cost
100 Guests Shopping List
- 5 cases light lager
- 3 cases craft/IPA
- 2 cases import/Mexican lager
- 12 bottles white (mix varieties)
- 10 bottles red (mix varieties)
- 6 bottles rosé
- 2 bottles vodka
- 2 bottles whiskey/bourbon
- 1 bottle rum
- 1 bottle gin or tequila
- 15 bottles sparkling for toast
- Order 2 cases (24 bottles) for buffer
150 Guests Shopping List
- 8 cases light lager
- 4 cases craft/IPA
- 3 cases import
- OR 2 kegs + 3 cases for variety
- 18 bottles white
- 15 bottles red
- 9 bottles rosé
- Buy 4 cases (48 bottles) for case discount
- 3 bottles vodka
- 2 bottles whiskey/bourbon
- 2 bottles rum
- 1 bottle gin
- 1 bottle tequila
- 22 bottles sparkling for toast
- Order 2 cases (24 bottles)
200 Guests Shopping List
- 10 cases light lager
- 6 cases craft/IPA
- 4 cases import
- OR 3 kegs + 5 cases for variety
- 24 bottles white
- 20 bottles red
- 12 bottles rosé
- Buy 5 cases (60 bottles) for case discount
- 4 bottles vodka
- 3 bottles whiskey/bourbon
- 2 bottles rum
- 2 bottles gin
- 1 bottle tequila
- 30 bottles sparkling for toast
- Order 3 cases (36 bottles)
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Use the CalculatorMixers & Non-Alcoholic Shopping List
- 8 liters club soda/sparkling water
- 6 liters tonic water
- 4 liters cola
- 4 liters diet cola
- 4 liters ginger ale
- 2 liters lemon-lime soda
- 2 gallons orange juice
- 2 gallons cranberry juice
- 25 lemons
- 25 limes
- 10 oranges (for old fashioneds)
- 1 jar maraschino cherries
- 1 jar olives (martinis)
- 1 bottle simple syrup
- 1 bottle Angostura bitters
- Fresh mint (mojitos/juleps)
Ice Shopping List
| Guest Count | Drink Ice | Chilling Ice | Total Bags (7lb) |
|---|---|---|---|
| 50 guests | 50 lbs | 25 lbs | 11 bags |
| 100 guests | 100 lbs | 50 lbs | 22 bags |
| 150 guests | 150 lbs | 75 lbs | 33 bags |
| 200 guests | 200 lbs | 100 lbs | 43 bags |
Pro Tip
Double ice quantities for outdoor summer weddings. Ice melts fast in the heat. Buy day-of and assign someone to monitor and refresh throughout the event.
Where to Shop for Wedding Alcohol
Best Value: Warehouse Stores
- Costco: Excellent wine selection, Kirkland brand is high quality. No membership needed for alcohol in some states.
- Sam's Club: Good beer selection, competitive pricing on liquor
- BJ's: Similar selection, check member pricing
Best Selection: Specialty Stores
- Total Wine: Huge selection, 10-15% case discounts, knowledgeable staff
- BevMo: Good promotions, case discounts
- Local wine shops: Expert recommendations, may offer tasting
Shopping Tips
- Always ask about case discounts (typically 10-15% off)
- Confirm return policy before purchasing
- Shop 2-4 weeks before the wedding
- Bring a vehicle that can handle the weight and volume
- Keep receipts organized for potential returns
Frequently Asked Questions
Where should I buy alcohol for my wedding?
Costco, Sam's Club, and Total Wine offer the best bulk pricing. Many allow returns on unopened bottles. Local liquor stores may price-match or offer event discounts. Order 2-4 weeks before the wedding.
How many varieties of each alcohol should I buy?
For beer: 2-3 varieties (light lager, craft/IPA, import). For wine: 2-3 whites, 2 reds, 1 rosé. For liquor: At minimum vodka and whiskey; add gin, rum, tequila for full bar.
Should I buy cases or individual bottles?
Always buy by the case when possible. Most stores offer 10-15% case discounts. A case of wine is 12 bottles; a case of beer is 24 bottles. Buying cases also makes inventory easier.
What mixers should be on my wedding shopping list?
Essential mixers: club soda, tonic water, cola, diet cola, ginger ale, orange juice, cranberry juice. Plan 1 liter of mixers per 3 guests. Don't forget lemons, limes, and ice.
How much should I spend on wine per bottle for a wedding?
The sweet spot is $10-15 per bottle for great quality guests will enjoy. Under $8 risks poor quality; over $20 is rarely noticed in a party setting. Allocate more for head table if desired.
Can I return unused wedding alcohol?
Most stores accept returns on unopened bottles within 30-90 days with receipt. Confirm the policy before purchasing. Buy 15-20% extra knowing you can return the excess.
Related Resources
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